Socialist Causes to Poland | Office

[Bossza007]

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To: <National Court Register of the Kingdom of Poland> ManBear From: <info@socialistcauses.org> Subject: Application for the Establishment of NGO in Warsaw, Poland Security Type: NSST Architecture 1.0

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To the National Court Register of Poland,

The Socialist Causes is seeking to establish its branch office in Warsaw as a not-for-profit organization in Warsaw, Poland. We are an independent, globally-minded non-governmental organization dedicated to fostering a peaceful transition from capitalism to socialism worldwide. Our vision is a world where every individual has the opportunity to thrive in a society that values social justice, economic democracy, and environmental sustainability.

At Socialist Causes, we are seeking to expand our presence internationally. This reason is why we are reaching out to you to explore how can legally establish our branch office in Warsaw, Poland.

Sincerely,

Socialist Causes
Bangkok, Thailand

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Thai Electronic Mail Service (T-EMS)​

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[Bossza007]

ManBear

 

[ManBear]

To: Socialist Causes, Bangkok; Bossza007

Subject: Application for the Establishment of NGO in Warsaw, Poland

CC: N/A

Security: Standard TLS

Socialist Causes, Thank you for reaching out to the National Court of Registrar, Warsaw, Poland. We have received your request for information regarding the founding of a NGO organization within Poland, and specifically Warsaw. Detailed below would be the proper channels to form a Foundation within the Kingdom of Poland. Step 1 – Execution of Foundation Act Foundation Act is a simple declaration of will of the founder regarding: establishment of the foundation, definition of the purpose of the foundation and determination of the foundation founding capital / fund (the property intended for foundation’s purpose). The Foundation Act must be executed in the form of a notarial deed. If the founder would be represented by a proxy, a proxy must also have a power of attorney established in the form of a notarial deed. A notarial deed can also be drawn up abroad. It has the same force as Foundation Act executed at the notary public in Poland if it is prepared by a Polish Consul and after obtaining a written authorization from the Minister of Justice issued at the request of the Minister of Foreign Affairs. Revocation of the Foundation Act The Foundation Act may be revoked but it is possible only until the foundation is entered in the National Court Register (KRS) and must take the form of a notarial deed. The declaration on the revocation of the foundation act may be submitted by the founder, and if there were several founders – then all the founders jointly. If the founder fails to transfer certain assets to the foundation, after the foundation acquires legal personality, i.e. after the court has entered into the National Court Register, the foundation may claim its rights under general principles of the Civil Code. Step 2 – Execution of Foundation’s Statute The Foundation’s Statute is an equivalent to Article of Association in company registration process. The Statute shall be prepared and adopted by the founder/founders in a regular written form. Notarial form is not requires, which is significant benefit as opposed to LLC. The founder may also grant a power of attorney in to qualified attorney or other expert to prepare and adopt the Statute of the Foundation. Foundation Statute defines i.a.: name of the foundation, foundation’s seat, foundation’s assets, foundation goals, forms and scope of the foundation’s activity, composition and organization of the board, the method of appointing and the duties and powers of the board and its members. In the Foundation’s Statute it is also possible to indicate the competent minister who will supervise the foundation. Step 3 – Appointing Foundation Board of Directors The Board (e.g. Board of Directors) is the only mandatory corporate body of the foundation. It is responsible for management and the day-to-day operation of the foundation. The number of board members has not been legally determined. It should be a collegiate authority, which means that it should consist of at least two people. Step 4 – Foundation registration in KRS The next stage is the registration of the foundation in National Court Register in Poland (KRS). The obligation to submit a registration application to the National Court Register (KRS) belongs: to the founder or founders (or to a proxy authorized by founder to submit an application for registration), or to the foundation’s management board. Registration process consists of submission of registration forms along with required documents and attachments (e.g. statute). The following documents should be attached to the application for registration of a foundation in the National Court Register: declaration on establishing a foundation – Foundation Act, declaration indicating the competent minister of supervision, Foundation’s Statute – signed by the founder, resolutions on the appointment of the foundation’s authorities, statements of the members of the board on their addresses, the application for entry in the register fees payment confirmation, the written consent of the persons appointed to the management board. Minimum Fund / Capital of Polish Foundation The founding fund of newly incorporated foundation in Poland may consist of: money, securities, movable property donated to the foundation, real estates donated to the foundation. Founding fund enables the foundation to start its activities. The minimum amount of the founding fund in Poland depends on whether the foundation will run regular business operations or operate only for statutory activity. Foundation without a business: funds for statutory activity – the minimum founding fund is not specified. Foundation with a business: funds for business activity – the minimum amount is $1,000, funds for statutory activity – not less than the fund established by the founder for business activity (e.g. if the funds established for business activity is $2.000, the funds for statutory activity must be not less than $2.000). Foundation’s Bank Account The last step in the process of setting up the foundation is to open a bank account. Not all high street banks run accounts for NGOs in Poland, hence it is required to verify possibility of opening bank account for NGO prior to submitting an application. In order to open a bank account for the foundation, it is required to submit application followed by constitutional documents and KYC required documents (beneficial owner / UBO related). Banks usually require the following documents in addition to the application form: Foundation Statute, printout/excerpt from the National Court Register, decision on the assignment of a tax identification number (NIP), identity documents of persons authorized to act on behalf of the foundation, identity documents of Beneficial Owners. Are Foundations in Poland exempted from taxes? Foundations in Poland are eligible for Corporate Income Tax (CIT) exemptions if they engage in public benefit activities like charity, education, and healthcare. The foundation’s statutes must state this dedication, and all income must be used solely for these purposes. They must maintain transparent financial records and submit annual reports to the National Court Register (KRS). These exemptions help foundations reduce their tax burden and allocate more resources to their mission-driven work. What is OPP status of Foundation in Poland? Foundations in Poland can achieve OPP (Public Benefit Organization) status if they engage in activities that benefit the public, such as charity, education, and healthcare. To qualify, a foundation must have been operational for at least two years, demonstrate transparency through annual financial and activity reports, and explicitly commit to public benefit activities in its statutes. Achieving OPP status allows foundations to receive 1,5% of income tax donations, benefit from CIT exemptions, and potentially gain VAT exemptions, enhancing their credibility and funding opportunities. Thank you for reaching out to us and we look forward to reviewing your application.

Regards, Sofia Zlengorsk National Court of Registrar Warsaw, Poland